Departmental Facilities and Services
of physical facilities
The following is a list of “common” areas
in the department with a brief description of purpose and policy for use and
access. Most common rooms can be opened with the G key issued to all
faculty, staff and graduate students, some rooms require the F key issued
to instructors and staff. A few rooms are controlled by the York Card. (If no
building is specified, offices are in the Ross Building.)
N620 — Common Room (G key)
— Lounge and Graduate mailboxes (G key)
The Common Room and the Lounge can be booked
for receptions (use the Reservations Book in N520) but seminars that would
inhibit conversation should be held in either the Seminar Room or the Committee
N627 — Committee Room (G key)
— Seminar Room (G key)
Seminar Room holds approximately 20 people and the Committee Room holds 10. They
must be booked using the Reservations Book in N520.
N619 — Coxeter Library (G key)
Coxeter Library contains a selection of journals and other materials some of
which were donated by H.S.M. Coxeter. In addition, some statistical
manuals, journals and other paraphernalia are housed in the offices of the
Statistical Consulting Services (N601).
N604 — Computer Room (York Card)
emergencies, Anna, Marie or Steve Chamberlin can provide admittance. N604 is
reserved for the use of faculty, visiting researchers, staff and graduate
students. With the permission of the Department Computer Coordinator (Gene
Denzel), limited access can also be provided for others while engaged in special
S110 — Gauss Lab (Senior Computer Lab) (York Card).
Gauss Lab is intended to provide access to UNIX workstations in senior
N501 — Classroom (F key)
— Undergraduate Common Room (F key)
rooms from Janice September 1 to April 30; no reservation necessary
from May 1 to August 31 although N501 will primarily be booked through
the Undergraduate Office for tutorials.
N520 — Administrative Office (faculty and staff mailboxes) (F key)
N516 — Photocopier and Fax Room (F key)
S525 — MathStat Labs (Tutoring Centre) (special key provided by Marie,
permission granted by Anna
If you wish assistance from the Faculty
Secretary, Fruma Bell, please fill out the form appropriate for the job (located
in the Administrative Office, N520) and place your job-related typing
(non-technical) or duplicating work in the box labelled accordingly by Fruma’s
desk. Please allow time for work to be completed. For photocopying, please
indicate on the form the code to be charged. The current charge is 5˘/page. Any
research-related work must be charged to your (or your sponsor’s) research
code and teaching-related photocopy work should be charged to your teaching
code. Faculty members are not entitled to charge research or personal work to
For those who prefer fast service, you are
welcome to use the photocopiers in N516 yourselves. Both of our duplicators
easily produce collated and stapled material for large classes. Please ask Fruma
if you need help using the machines.
If you experience problems with either copier
which you are unable to fix from the panel and booklet instructions, please
inform Fruma or Marie. It may be necessary for us to make a service call if the
For faculty members in the Ross Building,
technical typing, whether for research or for classes, will be done by the
technical typist in N525. Make sure that you provide enough time for your work
to be done. If in doubt, find out how much lead time will be needed.
Faculty members in Petrie rely on Gillian Moore
for technical typing.
Photocopying is the largest item in our
operating budget and the department cannot absorb the cost of photocopying class
material except tests and exams, a course outline and few small handouts. For
anything beyond this, it is necessary either to recover costs directly (please
work out an arrangement with Anna Cavaliere) or to distribute materials through
the Bookstore or Beta (see Anna for complete details).
The fax machine (416-736-5757) is
located in N516. Instructions for sending a fax and fax cover sheets are on the
shelf directly above the machine. If you wish Fruma to send the fax, please fill
out a cover page and put it with the material you wish to send in the
typing/duplicating mailbox in N520. You are strongly encouraged to use the
Here are a few guidelines:
Record all outgoing long-distance faxes in the log book next to the fax
machine. They will be charged appropriately.
Do not leave incoming faxes in the tray. Take them to Fruma so she can
distribute them. If you distribute a fax yourself, check carefully to make sure
that you have separated the content of the tray into separate communications. If
you see that the paper tray is empty or the film is low, please inform Fruma.
Incoming faxes should be controlled. Receipt of personal faxes or student
assignments should be discouraged. The cost of the paper and film make extensive
use of the fax machine prohibitive.
One obvious caveat: If an incoming fax is highly confidential you need to
arrange to be at the machine when the fax arrives.
You can pick up your mail from the
Administrative Office. There are baskets for outgoing mail which is picked up
once a day around 10:00a.m. Every outgoing mail item must carry information on
the sender’s department, for billing purposes. In our case, “Mathematics and
Statistics—61”. Mail will arrive in your mailboxes at approximately 1:30p.m.
There is an internal mail service between the
Administrative Office, N520, and our Science Satellite Office, 122 Petrie,
operating MWF 11:00a.m. Place any mail items for this office in the specially
Ask Fruma for any stationery needed in your
office. Please be moderate; the Departmental operating budget is tighter than
Access Codes and Cards
Keys for Departmental and Faculty offices are
administered by Marie Milani, (N520B, x33966). Keys for the offices of graduate
students are to be obtained from Primrose Miranda (N519, x33974).
The typical faculty member needs three keys
and, possibly, a “York Card” to get around. In addition to your own office
key you will need:
Common Room key that will open, in addition to the Common Room, the
Coxeter Library, the Committee Room, the Seminar Room and the Lounge (G key)
Administrative Office key to open N520 and the photocopy/fax room (F key)
“York Card” to open N604 and the senior undergraduate computer lab in
S110 (must be processed through Anna to gain access)
For the latest procedure to obtain a York Card,
please consult Anna Cavaliere or Marie Milani. Note that each lock is programed
to open only if your card is on a list of authorized cards.
In order to find a temporary office for
short-term visitors, please contact Anna Cavaliere and then ask Marie for a key.
Since offices are in short supply it is wise to check well in advance.
Seminar or Colloquium talks will be announced
in our Calendar of Events page on the World Wide Web (www).
Items for the www Calendar of
Events (including news about your professional activities, honours, guests,
etc.) are to submitted, preferably by email, to Susan (firstname.lastname@example.org). Simply
send the message to email@example.com; Susan will receive it and you
will, at the same time, announce the event to all members in the department.
Colloquia must be pre-arranged with a member of
the Colloquium Committee. Departmental hospitality of free coffee and cookies
will be arranged and set-up by Fruma for colloquia, not for seminars, although
generous benefactors are welcome to provide their own comestibles.
The Department has two or three portable
overhead projectors which are kept locked in the Photocopy Room. They can be
booked through the Administrative Office. There is a binder on the front counter
with a section for booking these projectors, and the key can be obtained from
Fruma. Many rooms are equipped with projectors, and projectors can be booked
from the Instructional Technology Centre (see Marie Milani).