Faculty guidelines

From Stephen Bell, Acting Secretary, Executive Committee:

"After dealing with the appeals of several grade reappraisal requests from students during the fall of 1993, the members of the Executive Committee decided to re-examine the Guidelines for Grade Reappraisals formulated in 1981. Below is a draft of a revised set of guidelines which, like those of 1981, do not constitute formal legislation but rather provide guidelines to which teaching units are asked to conform as much as possible in dealing with requests for grade reappraisals."

Draft of Faculty of Arts Guidelines, April 1994:

1. Grade reappraisals should normally include a reader other than the original grader of the work. Ideally, the course instructor should have been given an opportunity to reconsider his/her grade before the reappraisal request is made to the Chair. In a course involving TA's, the course director should have an opportunity to reappraise work graded by a TA before it becomes the subject of a formal reappraisal.

2. The reappriasal must, of necessity, involve only written work (or work otherwise recorded). Where no record exists of work completed (as in tutorial performance, for example) no reappraisal is possible.

3. The person selected to reappraise work in a course should be the faculty member (of those available) most knowledgeable in the area of the course in question. If no qualified person is available in a teaching unit, an appraiser should be sought outside the teaching unit.

4. In addition to the written work to be reappraised, the appraiser should be provided with the assignment instructions which were provided to the student. The student should be given an opportunity to verify these instructio ns. Also included should be a course outline and/or a statement of course aims and objectives.

5. Prior to the work's being assessed, the instructor should (where possible) have an opportunity to verify that the work submitted for reappraisal is the sa me as that originally graded.

6. Students should be fully informed in writing as to the Departmental/ Divisional reappraisal procedure, how the procedure was followed in their particular case, and the rationale for the decision arrived at. In informing the student of the decision, the teaching unit should also inform him/her that the decision is appealable to the Executive Committee of the Faculty on procedural grounds only and that an appeal must be submitted in writing within fifteen workings days of notification of the Department's decision.


Department of Mathematics and Statistics


Reappraisal of term work

The department does not have a single official procedure for the reap- praisal of term work but expects that each instructor will have a suitable mechanism for resolving differences:
Each course director will announce with the official grading scheme what reappraisal procedures will be followed for major term work. These procedures will be filed in the Undergraduate Office and monitored by the Undergraduate Program Director.

Reappraisal of Final Exam and Recalculation of Grade

  1. Within three weeks of the release of final grades (official transcript received by student from Office of Student Programmes - Arts/Science) the student may request a grade reappraisal.
  2. What is a grade reappraisal? It is a regrading of the final examination and/or recalculation of the final grade (the term work is not regraded at this time).
  3. The Reappraisal Request Form is available from the Undergraduate Office and should be submitted there for processing.
  4. The request form is duplicated and given to the original instructor so that he/she may reappraise the final exam and recalculate the grade. If the original instructor recommends an increase in the grade then it is not sent to a second reappraiser. Otherwise the Professor is instructed to return the final exam and details of the term grades (the student's marks and class averages) so that a second independent grade reappraisal can be done.
  5. If there is no increase recommended by the original Professor then the final exam, along with the student request, term grade information, and original instructor's comments, is sent to a second reappraiser. (This is normally any other instructor that is teaching the course or has taught the course).
  6. Overall grading scheme and details of the translation of number grade to letter grade is provided to the second grade reappraiser (i.e. numeric raw scores on final exams are often adjusted before translation to letter grades). If the second instructor raises the mark then the mark does in fact increase.
  7. The student receives a letter regarding the results of the grade reap- praisal and cc. for our files and OSP- Arts/Science.
  8. The Director of Undergraduate Studies receives and reviews the reports of both readers and signs the above mentioned letter.

Last modified October 16, 1994

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